The Care Report is available to the UW Seattle community, and is offered by the Student Care Team in partnership with SafeCampus.
Student Care Team
The Student Care Team is an interdisciplinary group of professionals who meet regularly to discuss, assess, and when necessary, intervene in situations involving students exhibiting concerning behaviors. The Student Care Team works to identify students of concern who may be: 1) in need of immediate assistance or support; 2) causing a disruption to the living and learning environment; or 3) a danger to themselves or others. The Student Care Team coordinates responses to situations and students as they arise.
Submitting a Care Report
The Care Report is a user-friendly portal that faculty and staff can use to make a referral to the Student Care Team. The Care Report is an appropriate option if you have concerns about a student or situation but are unsure how to respond, who to contact, and/or you would benefit from consultation on how to support a student or respond to a classroom situation. CARE Reports are typically processed by the Student Care Team which is comprised of representatives from Student Life, Undergraduate Academic Affairs, OMAD, SafeCampus, and Graduate School within 72 hours of receipt.
Reasons to submit a Care Report (includes but not limited to):
- Concern for student’s well-being
- Significant change in student’s behavior
- Disruptive behaviors of learning, living, or work environment
- A noticeable change from socially-appropriate behavior
- Disclosing distressing life circumstances (e.g., finances, family or relationship)
- Withdrawal from usual social interactions
- Significant decline in personal hygiene
- Substance use/abuse
- Severe homesickness
What should go in a Care Report?
Some general guidelines for the content of the report include:
- Clear spelling and grammar
- Focus on observed or described details
- Specific behaviors the student has engaged in
- Direct quotes from the student, if possible
Some other information that should be included if available includes:
- Student disposition during meeting
- Descriptions of physical signs of distress
- Description of emotional stressors
- Description of protective factors
- Information regarding counselors, doctors, etc. whom they are seeing
- Information related to medications they are taking
- Details on next steps communicated to the student
- All other information gathered during meeting
- Attachments provided by a reporting party (emails, documents, photos, etc.)
A few things to consider when you are submitting your report:
- The report form will time out – if you are needing to draft a report, consider doing so in a word processor before submission
- Focus on observable behaviors
- The information you submit creates a student record, and is only reviewed by members of the Student Care Team
Who responds to these reports?
The Student Care Team responds to these reports.The purpose of the Student Care Team is to reduce the likelihood of disruption and/or harm to students and the campus community and increase students’ likelihood of success. The Student Care Team convenes a group of interdisciplinary professionals from across campus to regularly meet to complete this work. The team is responsible for developing intervention strategies and managing student cases from initial reporting through follow-up in accordance with existing university policies.
Student Care Team standard follow-up:
- Assess a student’s well-being in terms of emotional, social, economic, familial, or medical issues that are affecting day-to-day living
- Explore contextual issues affecting student’s performance
- Respond in a caring, compassionate manner
- Provide consultation
- Make referrals to academic, social, and emotional support services
Frequently Asked Questions
When should I call 911?
If you have an emergency or concern about danger to yourself, others, or the campus community, please call the police immediately.
When should I call SafeCampus?
If you have a concern about violence, suicidal ideation or sexual assault or sexual misconduct, please call SafeCampus. Professionals trained in threat assessment, crisis response, and fear de-escalation are available Monday-Friday, 8 a.m. to 5 p.m. (excluding UW holidays) at 206-685-SAFE (7233).
What can I expect when I fill out a Care Report?
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Knowledge that your concern(s) about a student’s well-being will be addressed; a timely response when follow-up is requested; and private consultation and guidance regarding your concern(s).
What should I do if someone reports sexual assault or sexual misconduct?
Title IX situations include, sexual assault, relationship violence, stalking, sexual harassment, or sexual exploitation. In these instances, call SafeCampus to report disclosures of these behaviors to get the concerned parties connected to confidential resources.
Will someone notify me about actions taken?
Yes, if you would like follow-up, please indicate on the Care Report if you would like a representative from the Student Care Team to contact you.
Does FERPA prevent me from talking to you?
The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. “Education records” are “those records, files documents, and other materials which 1) contain information directly related to a student; and 2) are maintained by an educational institution. (20 U.S.C. § 1232g(a)(4)(A); 34 CFR § 99.3). Generally speaking, FERPA allows you to disclose information from education records, including personally identifiable information from education records (e.g., student’s name or student ID number) to members of the Student Care Team because there is a business need to know and members of the Student Care Team regularly have access to this type of information in the course of doing their jobs.
Who is on the Student Care Team?
The core Student Care Team is made up of representatives from the following offices: Community Standards & Student Conduct, the Counseling Center, Disability Resources for Students, Hall Health Mental Health Clinic, UW LiveWell, the Office of the Vice President for Student Life, Residential Life, SafeCampus, Undergraduate Academic Affairs and UWPD.
