Health Science Immunization Requirements

Students enrolling in these UW health science programs that require clinical or practicum training to complete the degree should expect to receive notification from academic program staff of the HSIP requirements:

• Seattle campus HSIP ProgramsMedicine (MED)
  • MEDEX – Seattle, Tacoma, Anchorage, Spokane, and Hawaii
  • Medical Laboratory Science/Laboratory Medicine
  • Rehab Medicine (DPT/MOT/MPO)
  • Genetic Counseling
  • Dentistry (DDS and most post-doctoral students)
    • Endo/OralB/OralM/Ortho/Perio/Pros
  • Pharmacy Doctorate (PharmD)
  • Nursing (BSN/ABSN/DNP/Certificate)
  • Social Work (BASW/MSW)
  • Public Health (MPH/Nutrition)
  • Speech & Hearing Sciences (SPHSC)
    • CoreSLP/MedSLP/EdSLP/AuD/AuD-PhD
• Tacoma campus HSIP Programs
  • Social Work (BASW/MSW)
• Bothell campus HSIP programs
  • None; all Bothell students must follow the UW General Immunization Requirements and/or any additional requirements set by their program.

Please note:

• Pre-health science students do not participate in HSIP.
• Students under 22 years old must also complete the Meningitis ACWY requirement in the UW General Immunity Verification Program.

HSIP contracts with two vendors to track immunization and TB testing compliance for the incoming programs. Each health science school or program sends instructions to accepted students for creating their vendor account, including deadlines for meeting HSIP requirements. Some programs require additional accounts for background checks and drug screenings which are not related to the HSIP accounts. Each account type must be set up separately. There is a one-time fee to set up the vendor account paid directly to the vendor when creating the account, which will be listed in the instructions email sent by your programs.

Beginning with incoming Autumn 2025 students, most incoming programs will be accessing Med+Proctor to submit their documents. HSIP also plans to transfer current students into Med+Proctor, starting in Winter 2026.

The programs who will be using Med+Proctor are:

• Dentistry (DDS, IDDS, Endo/OralB/OralM/Ortho/Perio/Pros)
• MEDEX
• Medical Laboratory Science/Laboratory Medicine
• Occupational Therapy (MOT)
• Physical Therapy (DPT)
• Prosthetics & Orthotics (MPO)
• School of Public Health MPH (EPI/ENVH/GLOBLH/Genetics/HSERV – Online/COPHP)
• School of Public Health Nutrition
• Speech & Hearing Sciences (SPHSC) – (CoreSLP/MedSLP/EdSLP/AuD/AuD-PhD)
• School of Nursing (BSN/ABSN/DNP/Certificate)
• School of Social Work Seattle (BASW/MSW)
• Genetic Counseling

Programs that will continue to use CastleBranch during this transition are:

• Any previous or current student
• UX54 – Medicine (MED) – entering SUM 2025
• UX55 – Pharmacy Doctorate (PharmD)
• UX62 – School of Social Work Seattle (BASW/MSW)
• UX63 – School of Social Work Tacoma (BASW/MSW)

Once you enter a participating health science school or program, you will pay the HSIP fee to cover the cost of administering the Health Science Immunization Program. The amount of the fee is subject to change on a yearly basis and is attached to your tuition account for as long as you remain in your UW health science school or program.

Read the 2025-2026 Annual HSIP Fee PDF for specific details about how the health fee was calculated for the current school year.

Please note that the health fee is not health insurance. More information about getting health insurance coverage can be found on the Husky Health Center website.

We recommend students learn what health services are offered at the student health center on their “home” campus and in the community. Our Health Care Resources information sheet may also be of assistance for students who need initial or ongoing services in the WWAMI region (Washington, Wyoming, Alaska, Montana, and Idaho).

By accepting enrollment into a program/school that requires participation in the UW Health Sciences Immunization Program (HSIP), students agree to meet immunization and TB screening requirements in accordance with CDC guidelines for healthcare personnel and as outlined by HSIP. This includes a requirement that students be vaccinated against COVID-19. Due to the nature of health sciences training programs, exemptions are rarely granted and only in alignment with CDC recommendations for documented medical conditions for which there is a vaccine contraindication, HSIP policy, and University policy and practice.

HSIP follows the Centers for Disease Control and Prevention’s (CDC’s) Guidelines for Healthcare Workers, which may change during a student’s enrollment. Students are required to comply with updated CDC and HSIP requirements upon enrollment and continue to meet ongoing requirements until completion of their degree program, even if those requirements change during a student’s enrollment. It is the student’s responsibility to meet any requirements of a training site that may differ from those requested by HSIP at the time of enrollment.

HSIP may discuss, share, and communicate students’ compliance status and related information with their health sciences school/program and practicum/clinical training sites prior to and during placements. This includes any or all information provided to meet entry requirements and any annual or other required updates. In addition, HSIP may share student immunization status with the University of Washington’s Employee Health Center in the event of an exposure to a bloodborne pathogen.

This agreement must be signed in CastleBranch and/or Med+Proctor.

Program	Entering Quarter	General Due Date	Initial TB Acceptable Date Range	Account/Exemption Due Date	Annual COVID-19 & Flu Due Date
MEDEX	SUM	6/1/25	1/1/25 – due 6/1/25	4/4/25	9/10/25
School of Medicine	SUM	6/13/25	1/1/25 – due 6/13/25	3/30/25	10/15/25
School of Dentistry	SUM	6/30/25	1/1/25 – due 6/30/25	3/30/25	10/15/25
School of Social Work Seattle – Advanced Standing	SUM	6/30/25	1/1/25 – due 6/30/25	3/30/25	9/15/25
School of Pharmacy- PharmD	AUT	7/30/25	6/15/25 – due 9/15/25	6/15/25	9/15/25
Speech and Hearing Sciences	AUT	7/31/25	1/1/25 – due 7/31/25	6/15/25	9/15/25
School of Nursing	AUT	8/15/25	1/1/25 – due 8/15/25	6/15/25	9/1/25
School of Social Work Seattle – MSW Day/EDP, BASW	AUT	8/15/25	1/1/25 – due 8/15/25	6/15/25	9/15/25
Genetic Counseling	AUT	8/31/25	1/1/25 – due 8/31/25	6/15/25	10/15/25
Rehab Medicine – Occupational Therapy	AUT	8/31/25	1/1/25 – due 8/31/25	6/15/25	9/15/25
Rehab Medicine – Physical Therapy	AUT	8/31/25	1/1/25 – due 8/31/25	6/15/25	9/15/25
Rehab Medicine – Prosthetics & Orthotics	AUT	9/15/25	1/1/25 – due 9/15/25	6/15/25	9/15/25
School of Public Health	AUT	9/30/25	1/1/25 – due 9/30/25	6/15/25	10/15/25
School of Public Health – Nutrition	AUT	9/30/25	1/1/25 – due 9/30/25	6/15/25	9/15/25
School of Social Work – Tacoma	AUT	9/30/25	1/1/25 – due 9/30/25	6/15/25	9/30/25
Medical Laboratory Sciences (MLS)/Laboratory Medicine	AUT	10/1/25	1/1/25 – due 10/1/25	6/15/25	10/1/25

The Childhood Immunization is an attestation confirming the receipt of the DTap (or DTP/DT) and Polio vaccine series. Documentation is not required. On Med+Proctor and CastleBranch, these questionnaires will populate once you have made an account.

Respond YES to the attestation if you received the usual childhood immunizations for DTap (or DTP/DT) 3-doses and Polio (OPV/IPV) 3-doses.

Respond NO and contact HSIP at myshots@uw.edu if you did NOT receive DTap (or DTP/DT) or Polio (OVP/IPV). HSIP will provide directions for the adult make-up schedule.

Submit one of the following:

• a Tetanus, Diphtheria, & Pertussis (Tdap) vaccination administered in the past 10 years

OR

• Tetanus & Diphtheria (Td) vaccine administered in the past 10 years AND documentation of one Tdap vaccine administered on or after 6/1/2005.

Renewal will be set 1 month prior to the 10 year expiration. If your Tdap/Td expires while you are a student, you will be required to receive another Tdap/Td.

Students must satisfy the MMR requirement by showing proof of:

• two MMR (Measles-Mumps-Rubella) vaccines that must be taken after the student’s first birthday and taken at least 28 days apart from other live vaccines, such as Varicella.

OR

• a positive Measles (Rubeola), Mumps, and Rubella IgG titers, which are blood tests to measure immunity.

To fulfill the requirements, MMR vaccines and/or titers must meet the following conditions:

• MMR vaccines must be taken no earlier than a student’s 1st birthday
• MMR vaccines must be taken no earlier than 28 days between all live vaccines, such as MMR or Varicella. MMR and Varicella vaccines taken on the same day is acceptable.
• MMR titers must be at least 28 days after a recent MMR vaccine.
• History of Measles, Mumps, and/or Rubella is not an acceptable document. If you previously had Measles, Mumps, or Rubella, please take a titer test to show your immunity.
• If the live vaccines (MMR and Varicella) are taken within 28 days, both doses will be rejected. If the MMR and Varicella doses are taken within 28 days of a TB screening, all doses and tests will be rejected. Please receive your MMR and Varicella vaccines at least 28 days before your Tuberculosis screening.

Students must satisfy the Varicella requirement by showing proof of:

• two Varicella vaccines that must be taken after the student’s first birthday and taken at least 28 days apart from other live vaccines, such as MMR.

OR

• a positive Varicella IgG titers, which are blood tests to measure immunity.

To fulfill the requirements, Varicella vaccines and/or titers must meet the following conditions:

• Varicella vaccines must be taken no earlier than a student’s 1st birthday
• Varicella vaccines must be taken no earlier than 28 days between all live vaccines, such as MMR or Varicella. MMR and Varicella vaccines taken on the same day is acceptable.
• Varicella titers must be at least 28 days after a recent Varicella vaccine.
• History of Varicella is not an acceptable document. If you previously had Varicella, please take a titer test to show your immunity.
• If the live vaccines (MMR and Varicella) are taken within 28 days, both doses will be rejected. If the MMR and Varicella doses are taken within 28 days of a TB screening, all doses and tests will be rejected. Please receive your MMR and Varicella vaccines at least 28 days before your Tuberculosis screening.

Students must satisfy the Hepatitis B requirement by showing proof of:

• Documentation of 3 Doses Hepatitis B (Engerix-B, Recombivax HB, or other HepB vaccine) OR 2 doses of Heplisav-B

AND

• a positive Hepatitis B Quantitative Surface Antibody Titer

Step 1: Hepatitis B Vaccine Series

Students should try to obtain their childhood immunization records. If you cannot obtain documentation of a previous vaccine series you do not have proof of your Hepatitis B vaccines, you are required to repeat the vaccine series.

If your vaccine series is in process, submit where you are in the series. New alerts will be created for you to complete the vaccine series and titer. A titer will NOT be accepted until after a complete HepB vaccine series has been submitted.

Acceptable Vaccine Doses and Schedules

Your Hepatitis B vaccine doses need to meet the minimal intervals to be accepted. If you have a dose that does not meet the minimal intervals, then that dose is considered invalid, and you will need to complete a new Hep B dose to replace the invalid dose.

• Energix-B, PreHevbrio, or Recombivax-HB (3-dose series): Doses are given at respectively 0, 1, and 6 months (*minimum dosing intervals are acceptable: dose 1 to dose 2: 4 weeks / dose 2 to dose 3: 8 weeks / dose 1 to dose 3: 16 weeks)
• Twinrix (HepA-HepB 3-dose series): Doses are given at respectively 0, 1, and 6 months (*minimum dosing intervals: dose 1 to dose 2: 4 weeks / dose 2 to dose 3: 5 months).
• Accelerated Twinrix dosing schedule (4 doses; dose 1 to dose 2: 7 days / dose 2 to dose 3: 21-30 days / dose 3 to last dose: 12 months) is accepted. However, students who choose this option should remember that 1 month after the last dose, they will still need to receive the titer to prove immunity.
• Heplisav-B (2-dose series): Doses are given at least 4 weeks apart.

Step 2: Quantitative Hepatitis B Surface Antibody

After completion of a full Hep B vaccine series, you need to complete a Quantitative Hepatitis B Surface Antibody Titer (HBsAb-QN).

We require a positive Hepatitis B titer result in a laboratory report with the quantitative numeric interpretive reference range. An immunization summary or Employee Health titer is not acceptable. A qualitative titer test that only says positive with no reference range is not acceptable. Please note that we do not require a core or Antigen test unless you are a non-responder or have a chronic infection.

Negative Hepatitis B Titer

If your titer is negative or equivocal:

1. Submit the negative titer to your immunization portal.
2. Receive and submit one additional vaccine dose (Heplisav-B highly preferred) immediately.
3. Get a repeat titer 1 month after the booster dose, and submit the report. If it is positive, you have satisfied the requirement.
4. If the second titer is negative, you will need to receive the remaining Hepatitis B vaccine series. If you chose the 2 dose series, you will need to complete the remaining 1 dose. If you chose the 3 dose series, you will need to complete the remaining 2 doses.
5. Get a final titer 1 month after the last vaccine dose in the second series. If it is positive, you have satisfied the requirement.
6. If this last titer is negative, please email HSIP at myshots@uw.edu.

Hepatitis B Non-Responder

An individual is considered a Hepatitis B non-responder once they have completed two documented Hepatitis B vaccine series followed by a negative/equivocal HBsAb titer. Hepatitis B non-responders must complete a Hepatitis B Surface Antigen Titer (HBsAg). If the antigen titer is negative, then your provider needs to complete the HSIP Hepatitis B Non-Responder Counseling Form. Please email myshots@uw.edu to request this form.

For a non-responder, you must complete the following tasks:

• Obtain your most recent Hepatitis B Surface Antigen (HBsAg) titer lab report.
• Please have your provider complete the HSIP Non-Responder Counseling Form.
  Once you have completed the form, please submit them directly to HSIP myshots@uw.edu.

Please note that your status as a Non-Responder will be shared with your program. Students are expected to inform their practicum of their Non-Responder status as well.

Hepatitis B Chronic/Acute/Past Infection

Individuals with a known history of chronic or acute Hepatitis B Infection should complete the following steps; please request forms from the HSIP at myshots@uw.edu. If your antigen titer is positive, then your provider needs to complete the HSIP Acute-Chronic Infection Counseling Form. Please email myshots@uw.edu to request this form.

• Obtain your most recent Hepatitis B Surface Antigen (HBsAg) titer lab report.
• Please have your provider complete the HSIP Acute-Chronic Infection Counseling Form.

Once you have completed the forms, please submit them directly to HSIP at myshots@uw.edu.

Please note that your status as a Non-Responder will be shared with your program. Students are expected to inform their practicum of their Non-Responder status as well.

A baseline individual TB risk assessment must be completed upon entry into your program. The risk assessment is required in addition to the TB Screening requirement and can be useful in interpreting TB test results.

Please complete the HSIP TB Risk Assessment Form fully and provide yes/no answers for each question. A baseline individual TB risk assessment must be completed upon entry into your program. The risk assessment is required in addition to the TB Screening requirement and can be useful in interpreting TB test results.

Students must satisfy the Tuberculosis requirement by showing a Tuberculosis screening from this calendar year (1/1/current year):

• IGRA blood test (either a QuantiFERON Gold or T-Spot lab test)
  • Preferred option for all students. Students with a history of receiving the BCG vaccine against TB should get the IGRA test to avoid a false positive PPD skin test.
• TWO separate TB skin tests/PPDs
  • First PPD placement and reading 48-72 hours later equals ONE PPD skin test. A SECOND PPD skin test must be placed between 1-3 weeks after the first PPD is read. The HSIP TB PPD Skin Test Form is recommended to ensure all required documentation is included.​
  • Required: Full name, date each PPD skin test was placed, date each PPD skin test was read, and results documented as a measurement in millimeters.
  • “Self-reads” are not acceptable.

Complete Tuberculosis (TB) screening (IGRA or TB PPD skin tests) before receiving a live virus vaccine (MMR, Varicella); otherwise wait 28 days after the live vaccine before beginning TB screening. Same day IGRA blood draw and administration of a live vaccine is ok.

Positive TB Screening

If you have a positive TB screening, you are required to must complete and submit the following:

1. Documentation/proof of positive screening (one of the following):
   • Positive IGRA result (either a QuantiFERON Gold or T-Spot lab test) or
     PPD result 10 mm or greater or
   • HSIP Positive TB Screening Form completed by a healthcare provider
2. Chest x-ray radiology report completed after positive TB screening AND after January 1st of your program entry year.
   • Note: If there is documentation of a completed course of prophylactic antibiotic therapy, including medication name and dates of administration is provided, then an older chest x-ray may be accepted.
3. HSIP’s TB Symptom Survey (TBSS) Form completed by the student initially.

Students with a positive TB submission will be required to fulfill the TB Symptom Survey (TBSS) requirement annually between December 20 – December 31. Submit an updated HSIP TB Symptom Survey (TBSS) Form to meet the TBSS subsequent action. You DO NOT need a new TB test or x-ray.

NOTE TO STUDENTS: In the event of either a TB exposure, a practicum site requiring an updated TB screening, or for those who are working in a high-risk area, additional TB screening may be required. Please contact HSIP at myshots@uw.edu to have a new action created to upload any additional TB screenings.

Students in the Medical Laboratory Sciences/Laboratory Medicine program are required to receive Color Vision screening from the HSIP nurse and staff. This will be arranged for you; do not schedule your own color vision screening. If you do have color vision deficiencies, your status will be recorded to your instructors for accessibility and alternate identifiers.

Students must satisfy the Influenza requirement by showing a flu vaccine taken from the upcoming/current flu vaccine season. For Summer/Autumn 2025 and Winter/Spring 2026 admits, students are required to provide an updated 2025-2026 formulation of influenza vaccine, available in August. All continuing students must also complete the 2025-2026 formulation of influenza vaccine.

Only Influenza vaccines administered after 08/01 of the current flu season will be accepted. Previous flu vaccines are not accepted.

All flu vaccines must show the location a student received the vaccine, such as the pharmacy or clinic they received the vaccine.

Students must satisfy the COVID-19 requirement by showing a COVID-19 vaccine taken from the upcoming/current COVID-19 vaccine season. For Summer/Autumn 2025 and Winter/Spring 2026 admits, students are required to provide an updated 2025-2026 formulation of COVID-19 vaccine, available in September 2025. All continuing students must also complete the 2025-2026 formulation of COVID-19 vaccine.

Students are required to provide one of the following:

• An updated 2025-2026 formulation mRNA vaccine (Pfizer/Comirnaty or Moderna/Spikevax), OR
• An updated 2025-2026 formulation Novavax vaccine PLUS documentation of at least one additional COVID-19 vaccine (additional vaccine must be approved for use by the World Health Organization).

Only COVID-19 vaccines administered after 08/01 of the current COVID-19 season will be accepted. Previous COVID-19 vaccines are not accepted.

All COVID-19 vaccines must show the COVID-19 manufacturer that the student received. COVID-19 vaccines may be administered without regard to timing with other routine vaccines and TB screening required for HSIP students.

For additional information, refer to the CDC guidance on coadministration of COVID-19 vaccine with other vaccines and CDC Interim Clinical Considerations for Use of COVID-19 Vaccines regarding TB screening without regard to timing of COVID-19 vaccination.

Tested Positive for COVID-19?

Students may request a 90-day extension for an updated COVID-19 vaccine following a recent COVID-19 infection.

Complete the COVID-19 Vaccination Extension Request Form and return it to HSIP at myshots@uw.edu.

NOTE: Students will have a 10-day grace period to get vaccinated once the extension expires.

Every program sets the deadlines that all students need to meet in order to register and attend practicum.

Exemption requests for required Health Science Immunization Program (HSIP) vaccines must be requested upon admission into your school/program by the date listed below. Exemption requests for the autumn vaccine requirements (influenza and COVID-19 vaccines) are also due by this date. Students accepting admission after the due date will have 10 days from their acceptance date to submit an exemption request.

Medical Exemptions

Vaccine medical exemption requests must be submitted by the exemption due date based on your admission quarter into your HSIP participating program. Students with new or worsening health concerns may submit a medical exemption request at any time.

Medical exemption requests are reviewed by the HSIP medical director for medical validity. Additional testing, medical consultation, and/or documentation may be required to receive an exemption.

Instructions for submitting a vaccine medical exemption request: Complete the Health Science Immunization Program (HSIP) Participant Medical Exemption Request for Required Vaccines form and submit it to HSIP at myshots@uw.edu. Do not upload a request into CastleBranch or Med+Proctor.

Please note: Antibody titers will be required for MMR, Varicella, and Hepatitis B vaccine exemptions to verify immunity status even if a vaccine exemption is approved. TB screening is not eligible for exemption.

Religious Exemptions

Vaccine religious exemption requests must be submitted by the exemption due date based on your admission quarter into your HSIP participating program. Students may submit a vaccine religious exemption request after the due date; however, programs may not be able to accommodate late requests.

Religious accommodations for required HSIP vaccines must be approved by the student’s school/program.

Instructions for submitting a vaccine religious accommodation request: Complete the Health Science Immunization Program (HSIP) Participant Religious Accommodation Request for Required Vaccines form, Sections #1 to #4, and submit it to HSIP at myshots@uw.edu. Do not upload a request into CastleBranch or Med+Proctor. Do not sign Section #6 until the exemption has been approved. The HSIP manager will forward your request to your program’s designated program executive for review.

Please note: Antibody titers will be required for MMR, Varicella, and Hepatitis B vaccine exemptions to verify immunity status even if a vaccine exemption is approved. TB screening is not eligible for exemption.

Non-Religious Declination

Due to the nature of health science training programs, non-religious vaccine declinations are not accommodated by health science programs participating in the Health Science Immunization Program (HSIP). Please contact your program directly if you have questions regarding personal non-religious declinations.

Exception: Students enrolled in HSIP participating School of Public Health MPH programs may request a non-religious vaccine declination; however, accommodations of an approved declination will require students to complete practicum/capstones in a non-healthcare setting. Contact the HSIP at myshots@uw.edu for information.

All required documentation components must be included in your vaccine record submission:

• Full name. If the name on your record does not match your current legal name you will be required to verify your name change through submission of a legal name change document (court issued record, marriage certificate, etc.).
• Name of vaccine administered and full date of administration (mm/day/year).
• Documents must be from a verifiable medical source (medical record, clinic or provider signature/stamp, or certified state immunization registry).
• Handwritten K-12 records signed by parents are not acceptable.
• When submitting a vaccine booklet the following must be included:
  • The front page of the booklet with full name must be included in the same file upload as the vaccine documentation.
• Each vaccine dose listed must include a provider signature/initials or facility name.
• Pharmacy printouts, provider/clinic-verified childhood immunization information, and state registry records are all acceptable proof of immunization.
• The military immunization form DD 2766 is acceptable only for immunizations; all titer and lab tests must be a laboratory test result document.
• All laboratory reports must have the student’s full name and the specimen date of collection (blood draw date).
• MMR & Varicella IgG Titers – results may be qualitative (e.g. positive/negative)
• Quantitative Hepatitis B Surface Antibody Titer – results should be quantitative (numeric value). A qualitative result (positive/negative or reactive/nonreactive) is acceptable only when a numeric interpretation reference range is also included (e.g. immunity ≥10 mIU/mL).
• IGRA Blood Test – Acceptable IGRA blood tests are either a QuantiFERON-TB Gold test or a T-Spot test. Qualitative results (positive/negative) accepted. Numeric values preferred but not required.
• The Result Trends document is not accepted.
• If your records are not in English, please make sure your name is in English on your documents. Your records should be easy to read and tell what titers, immunizations, and screenings you received. English translation is welcome but not required.

JPEG and PDF file types are preferred. Please make sure your documents are not password-protected, and that your images are clear and readable before uploading. You can upload as many documents as needed into Med+Proctor.

Printing Documents from a Patient Portal

If you have access to your records through a patient portal, you may be able to access your report by going to the lab tab details and clicking the printer icon in the upper right-hand corner. Make sure the header is set to be included, then save a copy of the print screen as a PDF.

The Result Trends documents are not acceptable; this type of report does not include the source of the record and therefore is not verifiable.

This document should have your full name, test name, collection date, results, and show the source of the record.

If a lab was completed through LabCorp or Quest Diagnostics, you can find the lab report through their sites.

You are considered temporarily compliant if you are between vaccine doses, or waiting to complete your Quantitative Hepatitis B Surface Antibody Titer.

In Med+Proctor, you are considered temporarily compliant if you are between vaccine doses, or waiting to complete your Quantitative Hepatitis B Surface Antibody Titer. The requirement will be tagged as UW HSIP- Subsequent (Action)” while you are in the process. You are considered temporarily compliant while completing the vaccine series as long each new due date is met, and documentation has been been submitted and accepted into Med+Proctor.

Students with overdue or rejected items past the due date are considered non-compliant.

In CastleBranch, the requirement will show as incomplete in your CastleBranch account with a future due date. You are considered temporarily compliant while completing the vaccine series as long each new due date is met, and documentation has been been submitted and accepted into CastleBranch.

Submit each dose as it is received and a new action for the next dose/titer will be created with a new due date. The due date listed in CastleBranch is the date you should get the next vaccine dose in the series. For the HepB titer, the due date represents the date you should plan to get the titer drawn.

Students should check with their primary care provider for the students’ vaccinations, or any organization where they received vaccinations.

Students can also check with their state or country department of health. For vaccinations taken in Washington state, students can use the website MyIR Mobile. For students who had vaccinations in other states, please find your state’s immunization database on this State Immunization Registries document. For students who received your vaccinations outside of the United States, please receive your immunization documents from your primary physician.

Suggested places to check for old immunization records:

• Immunization records from previous clinics or providers
• Pharmacy prescription documents for vaccinations
• Previous employers* (employee health records) including military*College or other post-secondary institutions* (K-12 records that are not provider-verified are not accepted)
• Department of Health
• Provider-verified immunization booklet
• A facility stamp or provider signature is required next to each recorded vaccine dose. Unverified records should be taken to students’ provider or local public health clinic and documented in an official medical record or state immunization registry.

See Locations for Vaccinations and Tests.

The UW HSIP is not responsible for students’ insurance or covering vaccines or titer tests, although we do recommend having insurance.

If a student is looking for locations on or near the three UW campuses that offer vaccinations or titer tests, the student can look through the following links to find a suitable option. The student should contact clinics directly regarding their sliding scale or financial assistance options, as well as their insurance. When a student requests financial assistance, they should be ready with medical and tax information.

If a student is interested in having insurance but does not know how to get started, the student can make use of Husky Health’s Insurance and Cost explanation, which explains insurance options and how to apply.

To speak with an insurance navigator, someone who can help you get enrolled and answer your questions, students can reach out to the agents on the Washington Health Plan Finder website. They can also find support by enrolling through insurance brokers.

Seattle students can call Husky Health Center at 206-597-5244 to make an appointment with an insurance navigator; Tacoma students can call Tacoma Office of Student Advocacy and Support at 253-692-5934. There are no current options for Bothell students specifically, but students are welcome to research through the WA Health Plan Finder.

If a student has insurance through their job they are planning to leave to study full-time, we recommend doing all and any requirements while you are currently insured.

How do I submit my documents with Med+Proctor?

Med+Proctor is our new vendor for immunization verification which we started to use for the HSIP students in March 2025. Many programs have already transitioned to Med+Proctor; if you are not sure where to go, please email myshots@uw.edu. For a tutorial for using Med+Proctor, please review our Med+Proctor Tutorial page.

To login, you will need to have your netID and be a student capable of enrolling. If you have not yet confirmed your status as a student, please reach out to your advisor to confirm.

All students who were previous general students with the IVP requirements will be asked to submit the further requirements of HSIP. If you have been ‘verified’ without earlier documents, please contact myshots@uw.edu.

JPEG and PDF file types are preferred. Please make sure your documents are not password-protected, and that your images are clear and readable before uploading. You can submit as many documents as you required into Med+Proctor.

Rejected Submission

Submissions through Med+Proctor take 48-72 hours to be processed. Students will receive an email from Med+Proctor if their documents have been accepted or rejected. If the documents have been rejected, students can log into Med+Proctor and review the rejection information.

If you have not yet fulfilled your immunization requirements, there will be a notice in your MyUW account. You will also be able to see the exact reason for rejection on your Med+Proctor Status page. Clicking on the reason will give you a full explanation hosted on Med+Proctor’s website.

You are considered temporarily compliant if you are between vaccine doses, or waiting to complete your Quantitative Hepatitis B Surface Antibody Titer or similar process. The requirement will be tagged as UW HSIP- Subsequent (Action)” while you are in the process. You are considered temporarily compliant while completing the vaccine series as long each new due date is met, and documentation has been been submitted and accepted into Med+Proctor.

Students with overdue or rejected items past the due date are considered non-compliant.

Download a Vaccine Summary

You can find your vaccine record on your Status page, listed as Vaccine Record.

If you have difficulty accessing your Med+Proctor Immunization Summary, please contact HSIP at myshots@uw.edu for assistance.

Med+Proctor Customer Service

Med+Proctor’s Contact information email is help@medproctor.com

Hours of Operation: Monday – Friday: 8 am – 5 pm Central Time (CT).
Contact Med+Proctor for questions regarding account set up or technical issues only; please CC myshots@uw.edu as well, to help us with other students with similar issues.

How do I submit my documents with CastleBranch?

Tips to ensure successful uploading of your documents into CastleBranch:

• Chrome is the preferred web browser.
• Convert photo files into PDF files to decrease the file size. Files must be 5 MB or smaller.
• Upload files from your computer or flash drive using the Browse link at the bottom of the to-do action (fax/mail is not recommended).
• You must upload into each to-do action in your CastleBranch account.
• Documents saved in the Document Center are not accessible by administrators.
• If a submission is listed as Pending for more than 48 hours, try submitting it again.
  Contact HSIP at myshots@uw.edu to assist with troubleshooting.

Rejected Submissions

Items rejected in CastleBranch are missing required documentation components. You may review the rejection reason by clicking on the + icon next to the requirement name in your CastleBranch to-do list. The rejection reason will be at the top of the dropdown.

Fixing your rejected submission:

• Review the full requirement instructions in your CastleBranch to-do action.
• Review the required documentation components to ensure your submission meets the criteria (e.g., your full name must be on the document).
• Contact HSIP at myshots@uw.edu for assistance with your requirements. Do not contact the CastleBranch vendor.

Download a Vaccine Summary

To download your immunization summary from CastleBranch, review the CB Immunization Summary.

If you have difficulty downloading your summary, please contact HSIP at myshots@uw.edu for assistance.

CastleBranch Customer Service

Contact CastleBranch for questions regarding account set up or technical issues only.

CastleBranch Service Desk: Hours of Operation: Monday – Friday 8 am – 8 pm Eastern Standard Time (EST).

Phone: 1.888.723.4263
Email: customerservice@castlebranch.com
For questions regarding HSIP requirements or rejected submissions in CastleBranch, please contact HSIP directly at myshots@uw.edu.